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Careers Media Billing Specialist

Why we're hiring

The short answer? We're looking to keep a good thing going. An independently owned full-service marketing agency, Pinckney Hugo Group has grown consistently over the past 20 or so years.

We've created bigger and better work, added to our capabilities and expanded to serve a wider range of regional, national and international clients. It's all happened because we've been able to bring in incredibly talented and dedicated people to help build something special. And because we don't plan on slowing down anytime soon, we're posting career opportunities like this one.

Media Billing Specialist

Digital Media Department


This position provides media and general accounting support for our Media & Finance teams and will report directly to the Director of Media. We believe a successful candidate for this position will be a detail-oriented person with strong multitasking, prioritization, and interpersonal skills, who enjoys working with people in a creative and fun environment. Knowledge of and passion for the advertising and media industry is a plus.

This position will start partially-remote and ultimately work out of our Syracuse office.


  • Set up new media vendors.
  • Process client billings based on scope of work terms.
  • Generate media financial summary reporting to verify media schedules against client authorizations.
  • Review all estimates and send draft billings for approval to the Media team.
  • Generate final invoices for issuance to clients.
  • Provide accounts payable invoices to the Finance team ensuring accuracy against media schedules.
  • Work closely with the Media department to review monthly and quarterly reconciliations.
  • Update media billing trackers to include purchase orders, media authorizations, and vendor actuals.
  • Research and resolve discrepancies in a timely fashion including following up with the media team on missing vendor invoices.
  • Ad hoc projects as assigned.


  • 2+ years of relevant experience in Advertising and/or Media
  • Experience with Advantage software highly preferred
  • Advanced knowledge of Microsoft Office, including Excel
  • Experienced in using and collaborating within GSuite applications
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Ability to work independently on assigned duties
  • Ability to manage a variety of priorities while meeting deadlines


    Note: Coverletter, resume and portfolio examples can be uploaded as a single PDF.